Below are some of our frequently asked questions!
What are the venue rental rates?
9 Oaks Farm’s rental rates are available upon request. You can contact us through the “Contact Us” link or via email at firstname.lastname@example.org. Please note that prices quoted at initial tour are only valid for 30 days.
Is there a payment schedule?
To secure your event date, 1/3 of your anticipated total fee is due when you sign your contract. You will be expected to pay a second 1/3 FOUR months prior to your event date. Your final 1/3 payment is due ONE month prior to the event as well as a refundable damage deposit. All payments are non-refundable with the exception of the damage deposit. We do not accept credit cards.
What are the check-in and check-out times?
You have a scheduled 9 hours on the day of the event. The standard block of time is 2:00 PM–11:00 PM. 9 Oaks Farm closes at 11:00 PM at which time all guests, bridal party members, and vendors must be off the property. Any amount of time over 9 hours will be cause for an additional fee.
Can we have an early check-in?
Early check in is available for $200. Keep in mind that even if you do pay the early check in fee, the venue still has the right to show the property from 9:00 AM – 1:30 PM. The earliest check in time is 10:00 AM.
Do you provide any services or I need to use my own vendors?
9 Oaks Farm is rented as a venue with an inclusive flower and decor package, and all other vendors may be outsourced. We do REQUIRE you use our in-house flower service (Flowers by On). We do provide a list of preferred vendors. If you choose not to use our preferred vendors, we do require that the vendors you choose are licensed/insured. For more information on these vendors please look at the Vendors Link.
Do we have to use your in-house flower shop?
Yes, if you choose a full floral package, you will have to use our in-house floral designers. However, if you choose our venue only package then you are allowed to use outside vendors for flowers and decors.
Does 9 Oaks Farm provide a wedding director/coordinator?
9 Oaks Farm requires that all events have a director or coordinator. You have the option to add one of our day-of coordinators to your package (highly recommend), or you can hire an outside coordinator. This is a separate fee.
If I do add a Day-Of Coordinator to my package, what services will I receive?
If you decide to add one of our day-of coordinators to your package, you will receive the following services:
- A 1 hour initial Consult Meeting
- A monthly touch-base call between Initial Consult Meeting and Wedding Day
- A 1 hour Final Walk-Through and Timeline Review Meeting – scheduled about a month out from your wedding date
- 1 hour ceremony rehearsal
- Onsite coordination from 2:00 PM – 11: 00 PM on wedding day. Your coordinator will be present to set up/breakdown your decor, manage vendor check-in/check-out, answer questions from guests or vendors, and act as air-traffic-control for your entire day. With our coordinators, your wedding will be beautifully constructed and will flow seamlessly!
When can I reach out to my day-of coordinator or other onsite staff members?
Anytime! But please be aware that questions or concerns that we receive after 5:00 PM will be responded to by 9:00 AM the next business day. We love our staff members and want them to enjoy time with their families after business hours.
Can 9 Oaks be used for both the ceremony and reception?
Yes. We have multiple outdoor locations for the bride to choose from for the perfect ceremony, and our entrance hall and barn are reserved for hor d’oeuvres and reception. However, in the case of rain or inclement weather the barn can be transformed for both the ceremony and reception.
How long is rehearsal time?
You are allotted an hour of rehearsal time. Schedule your rehearsal time with your coordinator. Please schedule that during regular business hours (no later than 5:00 pm.).
Are there any additional fees along with the rental fee?
There is a $300.00 refundable security deposit that is due one month prior to the date of the event. In the case of any damage done to the property, the amount of the damages will be taken out of the security deposit. All deposit monies will be returned with in 5 business days of the event.
Do I need an appointment in order to come and view the property?
We require an appointment so that we may ensure that the house is open and a staff member is present to give you a tour and answer any questions you may have. Tours are typically held during regular business hours.
Do you have an ice-maker?
We do NOT provide a functioning kitchen because all caterers are outside vendors and will provide their own food, already cooked. There for the kitchen allows for warming and cooling. We do not have an ice-maker, you must provide your own ice.
Can we bring in our own alcohol?
We do not provide any alcohol, so you must bring in your own. However, we do require that if any alcohol is distributed on the property the vendors must provide a licensed bartender.